Registration

Login into your MyEAN account OR create a new account in case you do not have one yet (www.ean.org/congress2023)

1. Go to EAN EVENTS
2. Click on Register Congress 2023
3. Click on the register button and review and, if necessary, update your contact information
4. Proceed with Individual Registration as registration type
5. Choose your ticket (shows all available tickets based on your membership or role, choose the one with the lower ticket fee)
6. Apply your discount code if available and accept terms and conditions as well as the cancellation terms to finish your registration
7. Select your preferred payment method (Bank transfer, PayPal, or Credit Card) 
8. Enter the desired billing address – you can either use your main contact information or use an alternative address (e.g., if your institution is funding your registration). If applicable provide your VAT number.
9. You will have the opportunity to purchase insurance or book your accommodation through external links that are shown at the booking end. 
10. You will receive your order confirmation soon after completion.
11. The invoice will be sent out upon payment is confirmed.
     

Group members have NOT created a MyEAN account AT TIME OF REGISTRATION (group registration with quota) 

1. Login into your MyEAN profile.
2. Go to EAN events.
3. Click on Congress 2023.
4. Click on the register button and review and, if necessary, update your contact information.
5. Select group registration if you want to register 5 or more persons enter a unique group name.
6. Start the registration with "No, not all my group members have a MyEAN account" to buy a quota for the standard group fee which can be seen at the registration fees.
7. Type in the needed amount of tickets
8. Please select the preferred option for the Badge retrieval:
   Pre-print by Ean: For badge pre-print please get in contact with registration@ean.org to confirm your badge pick-up slot. Please Note, if you select group you are required to announce and assign your participants by 31 May 2023. Otherwise, access to the congress and venue cannot be permitted/ guaranteed.
   Onsite print: Each Participant will receive a separate email with QR code and instructions.
9. Accept terms and conditions as well as the cancellation terms to finish your registration
10. Select your preferred payment method (Bank transfer, PayPal, or Credit Card) 
11. Enter the desired billing address – you can either use your main contact information or use an alternative address. If applicable provide your VAT number.
12. You will have the opportunity to purchase insurance or book your accommodation through external links that are shown at the booking end. 
13. You will receive your order confirmation soon after completion.
14. The invoice will be sent out upon payment is confirmation.

Allocating tickets and adding particpants after payment:

1. Once you have paid your dues you will be able to allocate tickets to group members.
2. Click on the tab My Registrations
3. Select the group in question
4. Before you enter your participants’ email addresses, make sure that your group members have created their MyEAN accounts and provided you with their contact email address.

If you wish to purchase additional tickets, you can do so by clicking Add Tickets in the upper right corner

Please note that an individual MyEAN account for each participant is required.

E-Mail addresses are necessary for the participants to:

• receive information on their participation
• access the interactive programme planner
• evaluate the congress + receive their certificatesaccess the live webcasts + on-demand content 

Group members have ALREADY created a MyEAN account AT TIME OF REGISTRATION (group without quota)

1. Login into your MyEAN profile OR create a new account in case you do not have one yet (www.ean.org/congress2023)
2. Go to EAN EVENTS.
3. Click on Congress 2023.
4. Click on the register button and review and, if necessary, update your contact information
5. Select group registration if you want to register 5 or more persons and enter a unique group name
6. Start the registration with "Yes, all my group members have a MyEAN account" to make use of individual membership fees.
7. Type in the desired number of tickets.
8. Insert your delegates’ email addresses in the spaces provided - please make sure that these email addresses are linked to each particpants’ MyEAN profile.
9. You will be provided with different registration fees depending on the individual membership statuses. Choose the appropriate ticket and click on select to confirm your choice of group member.
10. If you have selected onsite tickets in the step prior, please indicate the preferred option for badge retrieval:
    Pre-print by Ean: For badge pre-print please get in contact with registration@ean.org to confirm your badge pick-up slot.
    Onsite print:Participant will receive a separate email with QR code and instructions.
11. Accept terms and conditions as well as the cancellation terms to finish your registration.
12. Select your preferred payment method (Bank transfer, PayPal or Credit Card).
13. Enter the desired billing address – you can either use your main contact information or use an alternative address. If applicable provide your VAT number.
14. You will have the opportunity to purchase insurance or book your accommodation through external links that are shown at the booking end. 
15. You will receive your order confirmation soon after completion.
16. The invoice will be sent out upon payment is confirmation.
     

Adding participants after payment:

1. If you wish to purchase additional tickets, you can to so once you have paid your dues.
2. Click on the tab My Registrations.
3. Select the group for which you want to purchase additional tickets.
4. Click on the button Add Tickets in the upper right corner and start the registration process for additional tickets.

Please note that an individual MyEAN account for each participant is required.

E-Mail addresses are necessary for the participants to:

• receive information on their participation
• access the interactive programme planner
• evaluate the congress + receive their certificates
• access the live webcasts + on-demand content

• If you like to know the status of your registration and participation, please log in to your MyEAN Account, go to “EAN EVENTS” , click “My registration”: and select your registration record for Congress Budapest 2023
• There you can see detailed information of your registration and participation (badge retrieval, Visa Letter, additional sessions):
  If blank: You have a virtual interactive participation
  Pre-Printed by EAN: You will receive your badge from the group leader
  Onsite Print: You will receive a separate email containing a QR code for printing your badge at the venue

1. Only for Group registration:
   For badge pre-print please get in contact with registration@ean.org to confirm your badge pick-up slot for/of the day prior to congress.For group registrations with quota: Note, if you select group you are required to announce and assign your participants by 31 May 2023. Otherwise, access to the congress and venue cannot be permitted/ guaranteed.
2. For all registraions:
   Onsite: Participant will receive a separate email with QR code and instructions. 

• Either print this document or download it to your smart device.
• At the congress, please proceed to the badge printing stations.
• Scan the QR-Code and wait for your name badge will be printed out.

Please be aware that in case of losing your badge the registration fee is charged again.

• If you want to purchase an additional session, please login into your MyEAN account go to your registration record and click on the button upgrade (only available for onsite tickets). For a detailed step by step instruction, please find the manual here
• During the registration you will be asked to enter the billing address. In case the address deviates from the contact information please select alternative billing address and insert the information of the third party. 

Aiming to support families and parents attending the 9th EAN Congress in Budapest, EAN has implemented a childcare service.

The Junior Suite Service is available for children between 1 and 12 years of age.

To sign your child(ren) up for the Junior Suite Service, select this service under Additional Sessions “Junior Suite - 1st Child (2^nd Child/3^rd Child) during your congress registration. Next, please read the EAN Junior Suite Service Facts carefully and fill in the application form. Please note that applications are only valid if the registration is paid and the form is submitted. You will receive a confirmation with full details via email.

If you have already registered for our congress and wish to sign up your child(ren) for the Junior Suite Service, log in to your MyEAN account, click on Events and My Registrations and Upgrade. There, you will see all sessions we offer, scroll down until you see “Junior Suite - 1st Child (2^nd Child/3^rd Child)”

Please send your application form before June 15, 2023 to registration(at)ean.org. Vacant slots after this deadline will be provided upon availability and on a first come-first-serve basis. Please be aware that in case of cancellation after June 15, 2023, your payment for this service will not be refunded.
 

Opening Hours:

• If you are required to request a Visa Letter, please login into your MyEAN account and go to your registration record and click on the button “Visa Letter”. 

• We would like to remind you of the possibility to purchase an insurance for you participation and fees at the EAN congress, please see the link below. TBA
• If you wish to book a hotel through our partners, please do so through the platform stated below. A wide range of hotel rooms has been reserved at very competitive rates and fair conditions in various hotels of different categories. Further details about accommodation can be found at EAN.org: TBA

To be announced

EAN is monitoring the health situation and official regulations regarding Corona hygiene measurements in Hungary very carefully.
We expect to have a clearer sight on those regulations onsite in end of May/Beginning of June.
Please also consider the terms & conditions for registering for the Congress.