Meeting Rooms
Meeting Room Bookings
Meeting Rooms for the EAN Congress 2024 can be booked from the beginning of February 2024
Thank you for your interest in booking business meeting room(s) at the 10th Congress of the European Academy of Neurology in Helsinki from 29 June - 2 July 2024.
We are happy to assist you in managing your meeting room(s) and will answer all major questions that may arise during the planning. If you need further assistance, our team will support you in your preparation for the EAN Congress 2024. We look forward to working closely with you over the upcoming months to a successful EAN Congress 2024.
Important Dates and Deadlines
Observation of the deadlines guarantees the best possible service by all contractors involved and avoids surcharges.
To ensure a successful participation at the EAN Congress 2024 we will not be able to deviate from these deadlines.
| 30 May 2024 | Deadline when orderings of technical services shall be done at regular rates (+50% surcharge after) |
| 22 June 2024 | Deadline final order of additional catering |
Availability & Opening Hours
There is a limited availability of Meeting Rooms for the Industry at the 10th Congress of the European Academy of Neurology.
Meeting rooms are available from Saturday, 29 June 2024 to Tuesday, 2 July 2024.
All meeting rooms can be used from 08:00 to 20:00h on 29 June - 1 July and from 08:00 to 16:30h on July 2nd.
All Meeting room requests received after the 15th of February are handled on a first-come, first-served basis.
Allocation of Meeting Rooms
Meeting rooms will be allocated according to the committed sponsorship and exhibition amount at the EAN Congress 2024. Unfortunately, it is not possible to fulfil all our partners’ needs, but please be assured that the allocation will be made very carefully. Thank you for your understanding.
Registration
It is compulsory to every meeting attendee to be registered for the EAN 2024 Congress in Helsinki. There are no free badges included in meeting rooms. For any requests concerning congress badges or the online registration system, please contact the registration management under registration(at)ean.org.
For your convenience you will find the main information about registration here.
Terms of Use and General Information
Predominantly all provided meeting rooms are meant to be used for internal meetings and small closed meetings like staff briefings, meetings with associated professionals such as speakers or investigators.
Consequently, activities such as 'Meet the Professor' or 'Meet the expert'-type events, scientific presentations, educational events, or any activity that would detract from the EAN scientific program or compete with other approved sponsored activities, are expressly forbidden in these rooms. Furthermore, please note that commercial and product presentations are not allowed.
All meetings must be invitation-only and must not be promoted in any form prior or during the Congress. The maximum number of participants is limited to 20 attendees but may vary depending on room size and purpose of demand.
It is permitted to build up one rollup with logo and meeting room number in front of the meeting room.
General rules & regulations and Terms & Conditions
Please download our Terms & Conditions and Rules & Regulations here and read them carefully.
Important Addresses
Please contact the following people as necessary for your queries.
Meeting Rooms
European Academy of Neurology
Antonia Boesch & Eirini Braoudaki
+43 1 402 77 55 514
meetingroom(at)ean.org
IT Equipment and Internet and AV for Meeting Rooms:
Webshop eMessukeskus / www.emessukeskus.com
Webshop eMessukeskus Customer Service / yrityspalvelu(at)messukeskus.com
Catering (exclusive provider):
Noho Catering / messukeskus(at)noho.fi
Hostess Service:
Webshop eMessukeskus / www.emessukeskus.com